I needed a way to stop using Cards and Post-it Notes.
That is how it started. I have been using a largely manual system for brainstorming and Todo lists off and on while trying many online tools for a really long time.
That ended when I started using this tool. Unassumingly, it is free for most all of their functionality. If you need the extra oomph, it is very reasonably priced as a monthly subscription model. But I am getting ahead of myself.
This is what it is and how it works. First it allows you to create a virtual Card. that card has a front side and a back side. On the front side it shows the title or a graphic if you tell it to. On the back side it retains the title or image, but also comments, check lists a description of the subject matter and even allows for file attachments. Best news of the day: all changes here are recorded as transactions. That means that you can back track your changes and review your notes in the context of time.
But wait! That’s not all. Each card can have a team member added as a responsible party for that action. The system supports you adding all of your team so they can follow the progress, but I prefer having a single responsible party, then asking people to subscribe or unsubscribe to following the card’s progress and changes. Whether you subscribe to follow it or have it assigned to you, email notifications of the changes will come to you. If it gets too heavy, you can just unsubscribe – that is unless you are the person assigned to the task.
The card is the atomic center of the application, but cards are placed on Lists. By default the lists are To Do, Doing, and Done but you can add your own and rename these so that really you can group cards however you want. When you move a card from one list to another that is logged too. You now have an instant status report feed to your team members. Pretty handy, right?
Lists and Cards exist within the context of a Board. It is a named project or area of interest. The team members mentioned above are added to the Board and only they can see the included lists and cards.
By default all Boards are private to the creating user and are on your myBoards group from the top of the application. However, you can also create your own organization and add members to it also. Members of an Organization can join and drop boards on their own, so that way you can empower your volunteers to self-select their interests.
It does much more, but its free to try. Go review the Trello site and if you like it, shoot us a note and let us know. Maybe we can work on a project together.
Now I need to find better Mind Mapping software…